How to Reduce or Compact a PST Data File in MS-Outlook 2013?

We have discussed about the popular mode to manage the Outlook database which is known as Archiving in Outlook. But, is there any other workaround to compact PST in Outlook 2013?

Generally, Outlook users delete the inbox or sent items to reduce outlook data file size, but it does not put that much impact in which proportion you delete those emails. As a result, you have to go for any other way to decrease PST File size such as archiving, exporting and compacting in Outlook.

What does Compacting Outlook Data File do?

Before knowing about What does Compacting Outlook Data File do? There is also an important term "what is meaning of term compacting Outlook personal folder?"

Compacting is nothing more than a providence to shrink Outlook PST File size by removing the "white spaces" from the Outlook PST File. With the help of this methodology, user can compact outlook inboxs by removing approx 15% of white spaces.

Note: White Spaces exist in PST files and it is used by the new of modified items. And after Hard Deletion of any items, these white spaces take place the un-necessary space in PST. A single PST File contains approx 20% white spaces.

How to Compact PST File in Outlook 2013?

Compacting is a simplest way to reduce the size of your Outlook data file (.pst). But to do so you have to follow the set of manual instructions.

Steps to compact Microsoft Outlook 2013 files are:

Open the MS-Outlook and go the "File" menu.

With the help of click on "File" menu, move on to "Info" and select the "Account Settings" option.

Note: Click on "Account Settings" option and open another "Account Settings" screen in front of you from the drop-down menu. Make a click on it.

After clicking on the "Account Settings", a new window will appear. Now, go to the "Data Files" tab and click on "Settings" button. (Before clicking on the "Settings", please choose one of the email account)

In this step, you can see the various information about the selected Outlook Data file like Name, Filename, etc. Just go the "Compact Now" button and begin the process via making a click on it. (After finishing the complete process, click on "Ok" and close it).

Often Outlook performance and working gets slow due to the heavy size of PST file. In such instances, users should familiar with the composting process. The composting process takes time on the behalf of Outlook Data File size.